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AI Booking Assistant for Personal Trainers
AI-Powered100+ Languages5-Min Setup

Never Chase Clients for Bookings or Payments Again

Automate your client management with an AI assistant that handles scheduling, delivers workout plans via WhatsApp, and tracks session packages so you can focus on what you do best - training.

The Challenges Personal Trainers Face Every Day

Sound familiar? Hey Mag solves these automatically.

1

Constant Last-Minute Cancellations

Clients reschedule 30 minutes before sessions, leaving gaps in your calendar that you can't fill. You're losing money and struggling to maintain consistent income when your schedule is constantly shifting.

67% of personal trainers report losing 15+ hours weekly to schedule changes

2

Manual Workout Plan Delivery

You're spending hours each week typing out workout plans, sending PDFs via email, and answering the same form questions. Clients lose their plans or claim they never received them, creating frustration on both sides.

Trainers spend average 8 hours weekly on administrative tasks

3

Package Tracking Nightmare

Keeping track of which client has used how many sessions from their package is a spreadsheet nightmare. You're manually counting sessions, chasing payments, and sometimes accidentally double-charging or under-charging clients.

42% of fitness professionals struggle with payment collection

Built for Personal Trainers

Everything you need to automate customer communication and booking.

Smart Rescheduling System

Clients can reschedule directly through WhatsApp with automatic availability checking and cancellation policy enforcement.

WhatsApp Workout Delivery

Send personalized workout plans, exercise videos, and progress tracking directly to clients' phones instantly.

Session Package Tracking

Automatically track remaining sessions, send package expiry reminders, and process renewals without manual intervention.

Payment Automation

Collect payments for sessions, packages, and late cancellation fees automatically with built-in payment processing.

How It Works

Set up in 5 minutes. No technical skills required.

1

Connect & Train

Set up your training packages, availability, and workout templates. The AI learns your training style and policies in minutes.

2

Customers Message You

Clients book sessions, reschedule, request workout plans, and make payments through natural WhatsApp conversations.

3

You Stay in Control

Focus on training while the AI handles bookings, sends workout plans, tracks packages, and processes payments automatically.

8 hours weekly on admin tasks
admin_time
42% struggle with collections
payment_delays
28% average no-show rate
client_no_shows

What Personal Trainers Use Hey Mag For

High-volume trainers managing 50+ clients with multiple package types and complex scheduling needs
Online fitness coaches delivering custom workout plans and nutrition guidance to remote clients worldwide
Gym-based trainers wanting to reduce administrative overhead while maintaining personalized client relationships

Frequently Asked Questions

Can I create different training packages with varying session counts?
Yes, you can set up unlimited package types - from single sessions to 20-session bundles. Each package can have different pricing, expiry dates, and specific terms. The AI automatically tracks usage and notifies clients when packages are running low.
How does the cancellation policy work?
You set your cancellation rules (e.g., 24-hour notice required) and the AI enforces them automatically. Late cancellations can trigger automatic charges, and frequent offenders can be flagged for your attention. Clients receive clear confirmations of policy violations.
Can I handle both virtual and in-person training sessions?
Absolutely. You can offer both session types with different pricing and scheduling rules. Virtual sessions can include automatic Zoom links, while in-person sessions can include location details and parking instructions.
How do workout plans get delivered to clients?
Workout plans are sent directly via WhatsApp as formatted messages, images, or PDF attachments. You can create templates for different fitness goals and the AI personalizes them based on client preferences and progress.
What happens if a client has questions the AI can't answer?
The AI seamlessly transfers complex questions to you while handling routine inquiries automatically. You receive notifications for urgent matters and can jump into any conversation when needed. All interactions are logged for your review.

Start Training Smarter, Not Harder

Join 500+ personal trainers who've automated their client management and increased revenue by 35%.

Also built for

Gyms & Fitness CentersYoga StudiosNutritionists & Dietitians