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AI Booking Assistant for Consultants
AI-Powered100+ Languages5-Min Setup

Turn Every Client Inquiry Into Booked Consultations Automatically

Stop losing high-value prospects to scheduling delays and missed follow-ups. Our AI assistant handles your entire booking process while you focus on delivering results.

The Challenges Consultants Face Every Day

Sound familiar? Hey Mag solves these automatically.

1

Discovery Call Scheduling Chaos

Endless email exchanges just to find a meeting time kill momentum with hot prospects. By the time you finally connect, they've already moved on to your competitor who responded faster.

68% of prospects choose consultants who respond within 2 hours

2

Project Kickoff Coordination Nightmares

Complex engagements require multiple stakeholder meetings, document reviews, and timeline approvals. Managing this manually creates delays that frustrate clients before you even start working together.

Average project start delayed by 12 days due to scheduling

3

Follow-up Meetings Fall Through the Cracks

Critical check-ins, milestone reviews, and progress updates get forgotten in busy schedules. Clients feel neglected and projects lose momentum, damaging your reputation and repeat business potential.

42% of consulting relationships end due to poor communication

Built for Consultants

Everything you need to automate customer communication and booking.

Smart Discovery Call Booking

AI instantly qualifies prospects and books discovery calls based on your availability and consultation types. No more email ping-pong.

Multi-Stakeholder Project Coordination

Automatically schedules kickoff meetings, workshops, and review sessions with all required participants from client teams.

Automated Milestone Follow-ups

Never miss another check-in or progress review. AI schedules follow-up meetings based on your project timelines and deliverable dates.

Client Communication Hub

Centralized messaging that captures client needs, answers common questions, and escalates complex inquiries to you when needed.

How It Works

Set up in 5 minutes. No technical skills required.

1

Connect & Train

Upload your consultation types, availability, and project templates. AI learns your scheduling preferences and consultation process in minutes.

2

Customers Message You

Prospects reach out via your website or social media. AI qualifies their needs and books appropriate discovery calls or consultations instantly.

3

You Stay in Control

Review all bookings, manage your calendar, and focus on high-value client work while AI handles the scheduling logistics seamlessly.

Under 2-minute average response time
response_time
40% more discovery calls booked
booking_increase
85% improvement in client experience
client_satisfaction

What Consultants Use Hey Mag For

Strategy consultants booking qualified discovery calls with C-suite executives
Implementation specialists coordinating complex multi-phase project kickoffs
Business advisors managing ongoing monthly check-ins and quarterly reviews

Frequently Asked Questions

How does the AI handle my specific consulting engagement process?
You customize the AI with your consultation types, qualification questions, and booking requirements. It adapts to your methodology whether you offer strategy sessions, implementation consulting, or ongoing advisory services.
Can I set different pricing for different types of consultations?
Yes, you can configure multiple consultation types with different durations, prices, and booking requirements. The AI presents appropriate options based on the prospect's needs and automatically handles payment collection.
How does availability management work with my existing calendar?
The system syncs with Google Calendar, Outlook, and other major calendar platforms. You set your working hours, buffer times, and consultation types, and the AI only books available slots while respecting your preferences.
What if a client needs to reschedule or has complex requirements?
The AI handles standard rescheduling automatically and escalates complex requests to you. You maintain full control over your calendar and can always override or modify any bookings as needed.
Can the AI qualify prospects before booking discovery calls?
Absolutely. You set qualification criteria like budget range, project scope, or decision-making authority. The AI asks relevant questions and only books qualified prospects, saving you time on unproductive calls.

Transform Your Consulting Practice with Effortless Client Booking

Join 500+ consultants who've automated their scheduling and increased bookings by 40%.

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